WiRL is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and share personal information from our members, mailing list subscribers, and website users.
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1. Who We Are
WiRL is a UK-based not for property Company Limited by Guarantee (Company number 15372979) organisation aiming to address the lack of diversity in the retirement living sector, by providing a strong and supportive network for women and underrepresented groups, and providing the education and mentoring required to bring new talent forward
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Our contact details are as follows:
Address:
Email: info@wirl.uk
Phone:
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2. The information WiRL collects
WiRL may collect, store, and use the following types of personal information:
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Contact Information: Including your name, email address, phone number, and postal address.
Membership Information: Details provided when you become a member, including membership history and any relevant personal or professional information for membership benefits.
Mentorship Information: Information necessary for our mentorship programs, such as mentor and mentee profiles, preferences, availability, and relevant experiences or qualifications.
Mailing List Information: Your name, email address, and preferences if you subscribe to our newsletters or marketing communications.
Event Booking Information: Details required for event registration, such as your name, contact details, and payment information if applicable.
Website Usage Information: Information collected automatically through cookies and similar technologies about how you use our website. This includes IP addresses, browser types, and interactions on our website. For more information, please see our cookies policy (NB we will need a cookies policy).
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3. How WiRL uses your information
WiRL may use your personal information for the following purposes:
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Membership Management: To process and manage memberships, provide updates, and inform members about relevant activities and benefits.
Mentorship Programs: To match mentors and mentees, facilitate mentoring relationships, and monitor progress in line with the WiRL goals.
Communications: To send newsletters, event updates, and other information regarding our charity's work, based on your communication preferences.
Event Management: To process event registrations, provide booking confirmations, and facilitate event participation.
Website Optimisation: To improve website functionality, enhance user experience, and monitor the effectiveness of our online content.
Legal Compliance and Security: To comply with legal obligations, protect the rights and safety of our charity, and prevent fraud or misuse of our services.
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4. Legal basis for processing
WiRL rely on the following legal bases under the UK GDPR for processing your personal data:
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Consent: For sending newsletters and marketing communications, where you have given your explicit consent.
Contractual Necessity: To process memberships, mentorship applications, and event bookings.
Legitimate Interests: For activities that support our charity’s mission, including membership and mentorship services, website improvements, and certain types of analytics.
Legal Obligations: Where necessary to comply with legal or regulatory requirements.
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5. Sharing your information
WiRL will only share your personal data with third parties when necessary and only under the following circumstances:
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Service Providers: With third-party providers who perform functions on our behalf, such as website hosting, event management, and payment processing. These providers are bound by confidentiality agreements and can only use your information as directed by us.
Mentorship Matching: With mentors or mentees as part of the program to enable matching and ongoing support. We will ensure both parties agree to the exchange of relevant personal information.
Legal Obligations: When required by law, we may disclose your information to regulatory authorities or law enforcement.
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6. Data retention
WiRL will retain your personal information only as long as necessary for the purposes described in this policy or as required by law. Specifically:
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Membership and mentorship data will be retained for the duration of your involvement plus any legally mandated retention period.
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Mailing list preferences will be kept until you opt out of communications.
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Event booking details will be retained until the event concludes and any follow-up requirements are completed.
7. Your rights
You have rights regarding your personal information under data protection laws, including:
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Right of Access: You can request a copy of your personal data.
Right of Correction: You can ask us to correct any inaccurate or incomplete data.
Right of Deletion: You can request the deletion of your data, where applicable.
Right to Withdraw Consent: You can withdraw consent at any time if we are processing your data based on consent.
Right to Object: You may object to the processing of your data in certain circumstances.
Right to Data Portability: You can request a transfer of your data to another service provider.
To exercise these rights, please contact us at info@wirl.uk.
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8. Security
We take appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. However, please note that no internet transmission is entirely secure, and we cannot guarantee absolute security.
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9. Cookies
Our website uses cookies to improve your experience. You can manage your cookie preferences through our Cookies Policy. By continuing to use our site, you agree to our use of cookies.
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10. Third-party websites
Our website may contain links to external websites. This Privacy Policy applies only to WiRL. We are not responsible for the privacy practices or content of third-party sites. Please review their privacy policies before sharing your information.
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11. Changes to this policy
We may update this Privacy Policy periodically to reflect changes in our practices or for legal, regulatory, or operational reasons. We will notify you of any significant changes through our website or via email.
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12. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at:
Email: info@wirl.uk